In our fast-paced, always-on world, it is more important than ever for organizations to be able to collaborate effectively, while also protecting their data. Microsoft 365 includes several features and capabilities that can help organizations meet these goals, including sensitivity labeling.
Sensitivity labeling in Microsoft 365 allows you to mark content with tags that indicate its level of protection and who should have access to it. You can also create customized tags that reflect your organization’s specific needs. Content that is labeled with sensitive information is automatically encrypted and can be marked as read-only or internal-only document or item. This means that only those who have the appropriate permissions can access the information.
Sensitivity labeling is a powerful tool that can help organizations meet their compliance and data protection goals. In this article, we will show you how to get started with using sensitivity labels in Microsoft 365.
What are the benefits of using sensitivity labels?
Sensitivity labels provide several benefits for organizations, including:
- Improved compliance: By tagging content with sensitive information, you can ensure that only those who have the appropriate permissions can access it. This can help you meet compliance requirements.
- Better data protection: Sensitivity labels can help you protect your data by automatically encrypting labeled content and making it read-only or internal-only.
- Enhanced collaboration: Tagging content with sensitivity labels can help team members quickly identify what information they can and cannot share with others.
- Increased visibility: With sensitivity labels, you can get visibility into how content is being labeled and who is accessing it.
How to get started with sensitivity labels in Microsoft 365
Getting started with using sensitivity labels in Microsoft 365 is easy. First, you need to create sensitivity labels that reflect your organization’s needs. Then, you can assign labels to content. And finally, you can monitor and manage labeled content.
What to consider when creating sensitivity labels
When creating sensitivity labels, there are a few things to keep in mind, including:
- What information needs to be labeled?
- Who will be using the labels?
- How will the labels be used?
Creating your first sensitivity label
Creating a sensitivity label is easy. Just sign into the Microsoft 365 compliance center, and then click on “Information protection” under the Solutions category. From there, select “Labels” on the ribbon. From here, you can click on “Create label.” Once you are satisfied with your sensitivity labels, you must publish them to make them active.
For any questions regarding sensitivity labels, contact our team of Microsoft 365 experts. Whether you are looking for a general discovery session or help with implementation of Microsoft 365 solutions or services, Netlogic My365 has you and your business organization covered.
Assigning labels to content
Once you have created sensitivity labels, you can assign them to content. To do this, just open the file or email that you want to label, and then click on the “Sensitivity” label. Select the appropriate label from the drop-down menu.
Monitoring and managing sensitivity labels
Once you have assigned labels to content, you can monitor and manage labeled content from the Microsoft 365 Purview Portal, formally known as the compliance admin center. To do this, just click on “Information Protection” under the Solutions category and then select “Overview” from the ribbon. From here, you can see how content is labeled, who is accessing it, and what labels are being used most often.